Guides

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Our guides provide a basic introduction to the various skills and knowledge needed to work as an editorial professional. They are intended for copyeditors and proofreaders, both practising and potential, and will also prove useful to others involved in publishing content, including businesses, organisations, agencies, students and authors. The guides are written by experienced editors, who are usually members of the CIEP. Publications in the series focus on the core skills of copyediting and proofreading, related areas such as project management, and practical advice on setting up and running an editorial business or working in-house. The guides provide only a taster of the skills and knowledge needed. We encourage you, once you have read a guide, to undertake relevant training with the CIEP, or another reputable provider such as the Publishing Training Centre (PTC), which will cover these subjects in much greater depth.

We'll soon be moving to print-on-demand, partly to meet our environmental commitments, and we'll be changing our pricing structure. We have some hard-copy guides left in stock, which you can buy at current prices using the buttons below. When they're gone, they're gone!

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Members get free digital versions of all of our guides included in your membership fee. Log in then use the member download buttons below.

The guides are well written with common sense and offer invaluable advice.

Annie Deakins, proofreader

Editing Fiction Containing Gender-Neutral Pronouns

Louise Harnby

Cover of Editing Fiction Containing Gender-Neutral Pronouns

Every person has the right to choose the pronouns that align with their own sense of self. This has implications for fiction editors. Basing its examples on real works of fiction, the guide offers a wealth of options for working with gender-neutral pronouns.

The guide includes:

  • traditional and conscious-language approaches to pronouns
  • different narrative viewpoint styles and why they matter
  • how single- and multiple-pronoun universes work
  • acknowledging gender identity without pronouns
  • a comprehensive list of third-person gender-neutral pronouns
  • how much explanation writers should give about the pronouns they've used.

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Editing into Plain English

Luke Finley, Laura Ripper and Sarah Carr

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With increasing demands for clearer communication in the public and private sectors, plain-English editing has much to offer. Looking at key aspects of working as a freelance editor for this market, this guide will:

  • introduce the concept of plain English and techniques for plain-English editing
  • help you to identify the market for plain-English skills
  • help you to find work in this field.

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Editorial Project Management

Abi Saffrey

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Editorial project managers make publications happen, taking raw content through quality control and design processes to produce a finished product. This guide outlines the key concepts of editorial project management, including briefing, scheduling and budgeting. It highlights the importance of communication, and other soft skills, in guiding a project through its production while meeting stakeholders’ requirements and getting the best out of suppliers. This guide is for you if:

  • you want to know what editorial project management is
  • you are thinking about adding editorial project management to your skillset
  • you are considering taking on editorial project management responsibilities.

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Getting Started in Fiction Editing

Katherine Trail

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Fiction editing is an increasingly popular field, but one that can be daunting to a new editor or even an experienced editor who has only ever worked on non‑fiction. This guide is aimed at copyeditors, whatever their experience, who want to know more about the nuts and bolts of fiction editing. It will also be useful to those who proofread fiction, to help understand what the editor should have considered.

The guide explains how to work with both publishers and independent authors and examines how their needs might differ. It also explores the various types of editing that a fiction manuscript might need, as well as what editors need to be aware of, such as continuity, the importance of style sheets and the risks of over-correction. The guide concludes with a list of resources for further reading and a glossary of fiction terms.

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Going Solo: Creating your freelance editorial business

Sue Littleford

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FULLY REVISED SECOND EDITION including information on new developments such as IR35 and Making Tax Digital and many new and updated links to useful resources. CIEP members also have access to the Going Solo Toolkit, including a suite of spreadsheet tools to keep track of business records.

Making the decision to go solo as a freelance proofreader or copyeditor is a big career step. This guide covers:

  • business basics – writing a business plan and thinking about all the elements of your new business, from branding and marketing to targeting clients
  • knowledge – what you need to know about training and best editorial practice, and where to find out more
  • clients – where to find them, how to work with them
  • record-keeping – statutory requirements for income tax and national insurance, and recording experience to upgrade CIEP membership
  • money – tracking your finances, accounting, budgeting and invoicing
  • you – looking after yourself, managing your time and preparing for disaster recovery
  • resources – a wide range of resources for running a freelance editorial business.

Readers are guided through the decisions a business owner has to make, the things they should be aware of and sources of support.

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The second edition of Sue Littleford’s guide has 90 pages filled with more information than you can shake a stick at. It’s clear, concise, easy to navigate and has a wealth of information, from office basics to marketing and branding, navigating social media and working with clients. Training, budgeting and keeping records are covered comprehensively along with tips on how to look after yourself – after all, the survival of your business rests on your health and welfare.

Anne Gillion, CIEP Professional Member

How to Edit Cookery Books: Recipes, ingredients, measurements and methods

Wendy Hobson

Cover of How to Edit Cookery Books

Editing recipes demands all the usual skills of a copyeditor or proofreader. But there are also conventions in good cookery and recipe writing that can mean the difference between success and failure in the kitchen. This guide explains the essentials of successful cookery editing, including:

  • pitching it right – making sure the text is targeted to the skill level and knowledge of its intended readers
  • dealing with ingredients – bringing clarity and consistent presentation
  • making sense of the method – applying conventions to help the reader understand quickly what to do
  • adapting for an international audience – so the recipes can be understood by cooks wherever they are in the world.

This guide is designed to help you edit cookery texts, giving you a sound foundation in the specific needs of this popular niche market. Benefit from the distillation of over 40 years of experience working on cookery books to help you learn to prepare text to the standards expected in cookery publishing.

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How to Work with Self-Publishers: Editing, proofreading and other considerations

Alison Shakspeare

Cover of How to Work with Self-Publishers

A boom in book self-publishing has increased work for editors and opened a host of opportunities for them to develop services, with their range of skills and technical abilities, that self-publishers will want to pay for. This guide offers an overview of self-publishing and also drills down into more technical details for those who want to be aware of the issues self-publishers will face on the road to producing a professional book.

This guide is for you if you want to develop your support of self-publishing authors, in fiction or non-fiction. There are many aspects of the process that, as a practising editor, you may never need, or want, to deal with, but knowing how they work will help you assess a client’s assumptions, answer their questions and be of service in guiding them towards a professional self-publication.

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Marketing Yourself: Strategies to promote your editorial business

Sara Hulse

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Marketing Yourself (formerly Developing a Marketing Strategy) covers various strategies for promoting an editorial business, including the importance of a professional business image. It stresses that editors need to be looking ahead all the time and seeking new avenues of work on a regular basis – not just waiting until there is no work to do.

There is advice on ways to market yourself – whether you're just starting out or have some experience and are looking to gain new clients. The guide points you in the right direction, and it will inspire and encourage you to get out there and promote yourself and your editorial business.

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Pricing a Project: How to prepare a professional quotation

Melanie Thompson

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Freelance editorial work is a professional service and no two projects are the same. Pricing up a project involves four main elements:

  • understanding what the particular job involves
  • knowing your own pace of work
  • knowing what can go wrong
  • knowing the market rate for the work.

Pricing a Project describes the quotation process, from taking a brief to agreeing terms and conditions. This practical guide comprises tips, checklists and worked examples to assist not only freelancers but also clients who seek the services of editorial professionals.

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When I was first starting out I purchased the SfEP guide to Pricing a Project. It was so packed full of information and advice that it gave me the confidence I needed when handling those first few quotes.

Sarah Dronfield, proofreader

Proofreading Theses and Dissertations

Stephen Cashmore

Cover of Theses and Dissertations

Proofreading Theses and Dissertations introduces some of the basic principles of proofreading academic texts. In many respects, the work required is the same as for any other proofread – you check for errors in spelling, punctuation, grammar and consistency – but it is complicated by the fact that the thesis or dissertation must be the student's own work.

The guide explores the nature of this type of proofreading as well as the practicalities of how to get work, calculating fees and negotiating with students. It then deals with potentially thorny ethical issues such as what to do with possible plagiarism and how much to query, intervene in or change the student's writing.

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Punctuation: A guide for editors and proofreaders

Gerard M-F Hill

Cover of Punctuation: A guide for editors and proofreaders

Punctuation is an aspect of language where editors and proofreaders are constantly taking decisions, no matter what type of document they’re working on. But how do they decide? This guide offers a reason-based approach to punctuation and its uses, to help achieve maximum clarity and consistency for the reader, including:

  • what punctuation is, what it does and why we need it
  • how the main punctuation marks are used in British English
  • some lesser-known marks and notes on US punctuation
  • an informed, long-term perspective on how punctuation has changed, is changing and will go on changing
  • useful resources to take you forward in your learning
  • a handy glossary covering language-, grammar- and punctuation-based words and terms.

Over 100 real-life examples help to build your understanding. Snippets of punctuation history and trivia keep things fun. Whether you need help with hyphens or confidence with commas, or want to find out what curly braces do, you’ll find a wealth of knowledge and insight into punctuation here, and some ideas you may never even have considered before.

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Your House Style: Styling your words for maximum impact

Christina Thomas with Abi Saffrey

Cover of Your House Style

A badly presented document, publication or website loses credibility quickly when the reader is distracted by inconsistent spelling and usage and badly presented figures and measurements. The cure? A well-thought-out editorial house style to guide everyone who works on a document, publication or website. This guide outlines the value of a house style and reveals how to go about constructing such guidance if one doesn't already exist. It will alert you to the many ways in which content, whether printed or online, can disappoint, simply through inconsistent usage or presentation. Working through this will help you identify weaknesses in written content and enable you to devise a style guide that can be used by everyone concerned to iron them out. It's also an indispensable quick guide for editors and proofreaders who need to apply or devise house style.

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